Add companies and bank accounts

Enter every internal and external company that is connected to financial deals and bank accounts in TS, such as the treasury company, subsidiaries, banks, account holding banks, brokers and issuers. Then add each company's bank accounts.

Before you start

• If you use Nomentia for bank account statement import and payment export, TS syncs master data such as internal companies and their bank accounts to Nomentia automatically. Set up the master data sync before you add new companies and bank accounts, so the automation works with them.

  

• Enter the external account holding banks first, since a bank account needs the bank's details. For banks that are handled through Nomentia (account statement import and payment export), select Nomentia Bank Connection Point on the bank company.
• If four eye control is activated for bank accounts, add and change bank accounts in the Master Data view, not in the Companies view. See Add or change a bank account with four eye control below.

Add a company

1. Go to Master Data › Companies and select Add Company.

2. On the Details tab, fill in the fields:

   • Name: at most 50 characters.
   • Country and Country Code: optional, but we recommend entering them.
   • Legal Name: at most 140 characters.
   • Email.
   • Organization Number: at most 50 characters. It's mandatory if payment files are sent, or master data is synced to Nomentia.
   • Description.
   • Accounting Currency: mandatory for all internal companies.
   • Company Type: Internal for all companies in the group, External for all external banks.
   • Company Usages: LegalEntity and Counterparty for all internal companies in the group, and only Counterparty for external companies. Also select Account Holding Bank for every bank the group has bank accounts in, Issuer for every counterparty that issues commercial papers or bonds, and Issuing and paying agent if relevant.

   

3. On the Address tab, enter the address, if you want to. The tab is optional. The longest values allowed are:

   • Street: 70 characters.
   • City: 35 characters.
   • Postal code: 16 characters.
4. Select Save.

Add a bank account

Use these steps when four eye control isn't activated for bank accounts. The Bank Accounts tab of a company holds all the bank accounts used in deals, and the standard settlement instructions (SSIs) for each counterparty.

1. In Master Data › Companies, select the company and open the Bank Accounts tab.

2. Select Add Bank Account.

   

3. Give the account a name that is unique for the company. We suggest bank + currency + type of account + legal entity.
4. In Bank, choose the bank. Only companies with the company usage Account Holding Bank are listed.
5. Choose the currency.
6. If needed, enter a sort code, such as a clearing number or an ABA number. Enter 9900 for Bankgiro (BG) payments and 9960 for Plusgiro (PG) payments.
7. Enter the account number.
8. Enter the IBAN.
9. Enter the BIC.
10. Enter the correspondent BIC, if relevant.
11. Enter the country code of the country where the account is held, for example SE for Sweden. It must be the same as the first two letters of the IBAN.
12. If you entered a sort code, you often need a clearing institute too, for example SESBA for Plusgiro and Bankgiro. For an ABA number, the clearing institute is mandatory.
13. Mark the account as a top account, if it is one.
14. Select the type of cash pool.
15. Enter a description of the account.
16. Enter a limit for the account, if relevant. The limit can be shown in reports.
17. Select Save.

For a new bank account that payments will be made from, make a penny test: export a payment file with small amounts and check the information in it before you send real payments. The test shows whether the payment rules in TS, or the conversion in Nomentia, need adjusting to get the payment file right.

Add or change a bank account with four eye control

If four eye control is activated for bank accounts, the Master Data view is the only place to add or change a bank account.

1. Go to Master Data › Master Data and open the Bank Accounts tab.

2. Select New Bank Account to add an account, or select an existing account to change it.

   

3. Add any further details, such as the IBAN. If the BIC isn't the same as the one TS fetched from the bank in Bank, change it. For an internal bank account, add the cash pool if there is one.
4. Select Save.
5. Approve the new account, or the changes, in Master Data › Four Eye Control. See Four eye control.

Related articles

• Set up of Master Data sync from TS to Nomentia (former Opus)
• Add Company with Nomentia Master data Sync
• Add bank accounts with Nomentia Sync
• Import Bank account information (master data)
• How to delete or inactivate a bank account
• Default Bank Accounts
• How to set up a cash pool
• Four eye control