Master data set up - Define Tags

Created by Erik Åkerlund, Modified on Mon, 20 Feb 2023 at 02:31 PM by Erik Åkerlund

Register > Master Data > Master Data Setup

In Master data Set up you can define your own tags, e.g. project, risk, property, vessel, accounting, department, product, rating or whatever suits the need for you company.

The tags are used for selection criteria for reports and accounting.

Use the + sign and choose what type of TAG it is:

Text Tags: The tag can be any text at all (Max content 50 characters)
List Tags: It is only possible to choose one of several configured values set up in the section "Values".

There are several system tags that comes with the system:

The system tags are:

Tag name	Description	Mandatory
Legal entity	The entity initiating a deal	Yes
Counterpart		Yes
Entity account send	The account which the entity pay from	Yes
Entity account receive	The account to which the entity receive payment to	Yes
Counterpart account send	The account which the entity pay to (counterpart receive)	Optional
Counterpart account receive	The account which the entity receive from (counterpart send)	Optional
External id	For imported deals this is the Id in the external system from where it was imported, "external ref" in CRM Webforms	No
External source	For imported deals this is the system it was imported from, "external source" in CRM Webforms	No

Each tag value can be associated with a color, this allows you to upload company logos so that company names can be more easily recognized.

The different type of tags that can be used are the following:

* Deal Part Tag (used to mark deals with info needed for reports or accounting rules etc)

* Forecast Tag (used for forcast transactions)

* Statement Entry Tag (used for bank account statement transactions)

* Company Tag (used for ratings, business areas, regions etc).

Below is an example of setting up a Company Tag:

Choose List tag, then give your tag a name. Description and colour is not mandatory. Then go to tab Values and enter the different values of the Tag using the + sign.

Selecting "Is company tag" makes it possible to TAG the companies in the Master Data - Companies. By doing so you can create Ratings for different companies, Business areas, or Regions like Europe, North America etc.

Note; As default- only the "creator" of a Tag will have full access to a new Tag. These then need to be 'Shared' with either individual users or Roles.