How to- Undo Accounting

Created by Erik Åkerlund, Modified on Fri, 10 Jan at 2:09 PM by Teuvo Suoraniemi

Start > Back Office > Accounting > Accounting Overview

If an accounting, for any reason, is incorrect, and already exported to accounting needs to be amended you can either choose to change the status only on the existing accounting or choose to create a reversal file and create a new accounting.

To only change status - you will need to perform the steps outlined below;

Select all transactions that needs to be amended: and click on Undo Exported

Select 'Change status from Exported to Approved', Enter a reason and click OK

The same transaction will now be appearing with status "Approved".

In order to update the transaction, it must also be changed from status "Approved" back to "Preliminary".

This is done by pressing "Undo Approved", enter a reason and click OK. This will send it back to it's original system status, and thus the transaction will appear with status "Preliminary";

Hereafter, the incorrect trade can be updated accordingly- and then resent to the ERP system.

If you choose to create a reversal file instead, select Create reversed accounting and new preliminary accounting. Enter a reason and press ok

If you look at the deal , the old incorrect accounting, the reversed booking and the new accounting will be shown .

The old incorrect accounting and its reversal are not possible to make changes to. The new accounting is in preliminary and can be updated as usual.

Important Note; If you made changes to the deal which do not affect the accounting and you do not want to export the accounting again you can after your changes select "Force change status" on the same transaction and choose status Exported

Force status

Select all transactions that need to be amended: and click on the three dots

Select Force change status

Select action 'Exported' and type in a Reason. Click on OK. The transaction will then not be resent again.

Important Note 2: if the transactions should NOT be resent to ERP, It is highly recommended that you also "lock" the transaction to prevent updates that affect accounting. This is done by moving the the transaction from "Preliminary" to status "Approved" by approving them again in Accounting View. This will prevent any unintentional updates.