Accounting Rules

Created by Erik Åkerlund, Modified on Mon, 20 Feb 2023 at 02:29 PM by Erik Åkerlund

Accounting Rules  

Back Office > Accounting > Accounting Settings > Accounting Rules

If you want to do automatic accounting when entering a deal, the accounting rules for each deal type needs to be defined here. E.g.  Bank account transaction, FX, Loans, Interest rate swaps, Fees etc. If no accounting files should be created "dummy" accounting rules must be set up.   

The rules will be run in order number (numeric order) so when there is a match the system will use that specific rule according to the selection. Therefore you should start with the most narrow selection and then the most general at the end.

For example an FX should be booked in a certain way but if the FX has the Trader tag "Karin" and Entity tag "Treasury"  different accounts should be used. Then the rule that stipulates the FX with Tags Karin and Treasury is applied first and the more general accounting rule for FX there after.

When the rule has been created with accurate selection, accounts need to be filled in for the different events. Accounts in the ledger are taken from the Chart of Accounts and other values are taken from the set up in the menu "Accounting Amounts Types" where all types of instruments (Program type) are shown. This set up already exists and does not need to be manually entered. Payment Date is used for realized transactions and Unreal is used for unrealized transactions. Save when the Accounting rule is completed.

If you need to apply Rules to deals already entered, you can use the "Update Accountings" button:

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