How-to Update Accounting

How-to Update Accounting

The accounting rules are applied as soon as a new deal is saved, but in order to be present in the Accounting view and Accounting Overview the deal needs to be in status 'Confirmed'.

The accounting can be viewed dircetly in each deal, by clicking 'Accounting' in the toolbar. 

If Accounting Rules are updated and existing deals should be updated according to these changes, this can be done with the function 'Update Accountings', either in Accounting view or from the relevant rule in Accounting Rules. 

Update in Accounting view

Open Accounting view if the deal to be updated is in Accounting Status 'Errors', 'Incomplete' or 'Preliminary' and select the transactions to be updated and click “Update accountings”.

Note that the date must be updated to the last Due Date of the deal(s) that should be updated in order to make the update to all future accounting entries of the deal(s)

Please read the message in column 'Text' to see what needs to be changed or adjusted and make these changes (e.g. update accounting rules) before 'Update Accountings'. 

If the accounting entries are in Accounting Status 'Approved' or 'Exported', they first have to be set to Accounting Satus 'Preliminary'. This is done with the functions 'Undo Exported' and/or 'Undo Approved'. 

Both 'Undo Exported' and 'Undo Approved' can be done directly on the transaction (Transaction Accounting) or from the view Accounting Overview. 'Undo Approved' can also be done from the Accounting view, tab 'Approved'.

When 'Undo Exported is done the Status is changed to 'Approved' and when 'Undo Approved' is done the Status is changed to 'Preliminary'. 

Update Accounting from Accounting Rules

If all accounting entries with a certain Accounting Rule should be updated due to changes in the rule, this can be done in the Accounting Rules. 

To do this, select the relevant rule, for which accounting entries should be updated for. Click 'Update accountings'.

In the popup window information is given what entries should be updated, either from a certain date or, most commonly used, 'All non apporved accounting'.

All transactions that are matched to that rule will be updated if the match the date given. 

In case a new Accounting Rule is added and existing deals should use this new rule instead of the one currently are set on the relevant deals, then the update is done by standing on the Accounting Rule that is currently set on the deal/deals and click 'Update Accountings'. Then TS will re-check the deals with this rule to see which Accounting Rule that should be applied, in the same manner as when entering a new deal, i.e. in order of Order Number in Accounting Rules.